Plenary talk sessions run for 60 min. in total icluding a 3 min. introduction, 40-50 min. presentation followed by questions.
Symposia (95 min. session) consists of a 5 min. introduction presented by the conveners, a 25 min. review of the theme (20 min. presentation + 3 min. questions + 2 min. moving between symposia), then 4 standard talks of 15 min. each (10 min. presentation + 3 min. questions + 2 min. moving between symposia). The symposium is closed by a 5 min. summary by the conveners.
Oral sessions (90 min. session) are comprised of 6 full oral presentations 15 min. each (10 min. presentation + 3 min. questions + 2 min. moving between symposia).
Round table (90 min. session) are variable in structure, and are to be coordinated by session conveners.
Creating your presentation
Supported formats: PPT, PPTX and PDF. Computers are optimized for PowerPoint, PC. To take advantage of advanced media support in PowerPoint, we recommend all PPT files be converted to the PPTX format. You can find the convert feature located under “File, Help” when you have your PowerPoint open. Those who have their presentation in MAC are required to have their own laptop with them, unless their presentation is compatible with PC.
Prezi is not supported; the session room computers will not have Prezi Desktop installed. Prezi presenters must save their presentation to PowerPoint PPTX or PDF.
Links to the internet. Session Room computers are not connected to the Internet. Links to web pages will not function and may cause issues if clicked accidentally during your presentation. We strongly recommend removing all internet links from your presentation.
Aspect ratio. Session rooms are optimized for 4:3 ratio using 1920×1080 resolution.
Presentation audio. The session room computers will be connected to an audio system. Please try to ensure that all your audio files play at a similar volume level.
If you’re using PowerPoint 2007 or later, please be sure to embed your media files within the PPTX file. We also strongly recommend compressing your videos. If you’ve authored your PowerPoint as a PPTX, there are tools within PowerPoint to do this automatically. If you will be converting or authoring videos, we recommend Windows Media Video (WMV) or MPEG4 (MP4) for the best PowerPoint compatibility. Video files should be .MP4 or .MOV file type. We suggest encoding at less than a 5Mbps bitrate for best performance.
Uploading files. Presentations will be uploaded on the computers with min. 3 hours before the presentation. Please do not wait until right before your session starts. In each room there will be one technician who will help you to upload the presentation. Please bring a copy of your presentation on a USB drive. While PowerPoint 2013 and later versions will embed movies by default, you should still bring the videos as separate files just in case the embedded video is not working. Not all prior versions of PowerPoint will embed movies. It is a good practice to keep a second copy of your presentation and movies in your luggage.
Please arrive at your designated session room at least 15 minutes before the start of your session. Please note that timing will be strictly enforced, whilst timing prompts will be employed at the meeting to allow all sessions to stay to time and allow synchronised movement between sessions.
Poster specifications. All poster boards are A0 in size (841 x 1189 mm width × height). The poster must be oriented in the “portrait” position (long dimension is vertical). We will inform you at the congress location about the number and location of your poster.